How to Set Up a Free Business Email Address in Less than 5 Minutes (2020)

 

So you want to create Free Business Email Address from Scratch? Yes.

You need three things:
Domain name
Website
Email service provider
Ok.

Here we will go thru two methods. First one is free while second one will charge some fees but it has more features.
Method 1. Create a Business Email Address for Free
Method 2. Create a Business Email Address using G Suite

Step 1. Setup your Business Address (Domain Name)
Go to Bluehost website and click ‘Get Started Now’ button. Ok then?

Then select the plan you want to use. Ok done!

After that, choose your domain name. You need to enter your business name then click the ‘Next’ button. Ok I’ve selected

Make sure that you choose a unique username, if it is not then Bluehost will give you some alternative suggestions. Ok.

After choosing domain name, add your account information and complete the package information. Ok then?

Here, you will see extra options to purchase. We don’t recommend to choose them at this point of time, you can always choose them later if you want. Ok.

And now fill payment information to finish the purchase. Ok done.

You will get an email with details on how to login to your web hosting control panel. This is where you manage everything including website management, business email accounts, and other settings. Got it!

Step 2. Creating Free Business Email Address
In your hosting account dashboard, go to the ‘Email’ section and then click on ‘Add Email Account’ tab. Ok done.

Enter a username and password for your email account and then click on the ‘Create Account’ button. Bluehost will now create the email account, and you will get a success message. Ok.

Step 3. Using Your Business Email Account
Now that you have created your free business email account, the next step is to learn how to use it to send and receive emails. Ok.

Under the ‘Email’ section on your hosting account, switch to the ‘Email Accounts’ tab. You will see your newly created email address listed there. I see.

Click on the ‘Access webmail’ link and Bluehost will take you to a webmail interface. This is a good option if you don’t want to use an email client on your desktop or mobile. Ok.

The drawback is that if you want to check your email, you have to login to your hosting account. A better solution is to click on connect devices and then click on “Set Up Mail Client” link. Right.

Bluehost will show you the information needed to use your business email address with any mail client or app. You can use this information to setup your business email in Gmail, Outlook, or any Mail app for your mobile phone or desktop. I see.

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Step 1. Sign up for a G Suite Account
The basic plan of G Suite costs $5 per month. It gives you access to Gmail, Drive, Docs, Calendar, and audio/video conferencing with 30 GB of cloud storage. Ok.

You also need a domain name, which you can purchase during the signup. If you already have a domain name and a website, then you can use your existing domain with G Suite. Ok then?

Visit the G Suite website and click on the Get Started button on your desired plan. Ok what next?

Here, enter your business name, the number of employees, and country. You can choose just you for 1 user account, or choose the number of employees.(You will be charged for each user account, so it is better to start small. You can always add more users when needed.) Ok done.

On the next step, enter your personal contact information. Yes then!

After that, Choose a domain name. If you already have a domain name, then click on ‘Yes I have one I can use’. If you don’t have a domain, then click on ‘No, I need one’ to register a domain name. Okay.

If you need to register a new domain name, then you will be charged separately for registering a new domain name. The cost of a domain name will be displayed on the screen and usually starts from $14.99. Ok.

If you are using an existing domain name, then you need to verify that you own that domain name. We will show you how to do that later in this article.
I understood.

After choosing your domain name, Create your user account by entering a username and password. This username will also be your first business email address, so you need to choose a username that you want to use as your business email address. Ok then!

After that, you will see a success message and a button to continue with the setup. Yuppie!

Step 2. Setting up Business Email with G Suite
In this step, you will complete the G Suite setup by adding users and connecting it to your website or domain name. Ok let’s go.

On the setup screen, you will be asked to add more people to your account. If you want to create more accounts for your employees or departments, then you can do that here.You can also just click on ‘I have added all user email addresses’ and click on the next button. Remember, you can always add more users to your account and create their email addresses later when needed. Ok got it.

If you are using G Suite with an existing domain name, then you will be asked to verify that you own that domain name. To do that, you will now see a HTML code snippet that you need to add to your website. Ok.

There are other ways to verify your ownership as well. You can upload a HTML file to your website using an FTP client or file manager app in your hosting account dashboard. I see.

If you don’t have a website, then you can use the MX Record method to verify your ownership of the domain name. You will see step by step instructions to do that once you choose this method. Ok.

For the sake of this article, we are assuming that you already have a WordPress website, and we will show you how to add the verification HTML code snippet in WordPress. Yes.

First, go to the admin area of your WordPress website to install and activate the Insert Headers and Footer plugin. Ok.

Upon activation, go to Settings » Insert Headers and Footer page and paste the HTML code you copied from G Suite under the ‘Scripts in Header’ section.
Ok done.

Now switch back to your G Suite setup screen and click on the checkbox that says ‘I added the meta tag to my homepage’. Ok.

After that, you will be asked to enter MX record entries for your domain name. We will show you how to do that in the next step. I’m ready.

Step 3. Adding Domain MX Records
This section is for users with existing domain names and websites. If you registered a new domain name via Google, then you don’t need to read this.
Continue.
No, I don’t need this step.

Step 4. Managing email in G Suite
Sign in using your business email address as your username. Ok.

Login to your Bluehost hosting dashboard and click on ‘Domains’. On the next page, select your domain name and then click on the ‘Manage’ link next to DNS Zone Editor option. Ok then?

Bluehost will now open your DNS zone editor. You need to switch back to your G Suite setup screen and check the box that says ‘I have opened the control panel of my domain name’. Ok.

Now It will show you the MX records that you need to enter. You will also see a link to the documentation which shows you how to add these records to dozens of hosting and domain services provider. Here is how you will add this information to your Bluehost DNS settings: Ok I did it.

Click on ‘Add Record’ button to save it. After that, repeat the process to add all five lines as MX records. Ok.

Once you are finished, switch back to G Suite setup and check the box next to ‘I created the new MX records’. Ok what next?

You will be asked to delete any existing MX records still pointing to your website hosting or domain name registrar. I see.

To do this, you need to switch back to your DNS zone editor and scroll down to the MX records section. You will see the MX records you created earlier along with an older MX record still pointing to your website. Click on the delete button next to the old MX record to delete it. Ok done.

After that, switch back to the G Suite setup screen and check the box that says ‘I deleted existing MX records’. Yup next?

You will now be asked to save your MX records. For some providers, once you add MX records they are already saved, for others you may need to manually save MX records. I see.

Now that you have saved MX records, check the box that says ‘I have saved MX records’ in G Suite setup. Checked.

After that you need to click on ‘Verify domain and setup email’ button to exit the setup wizard. Ok clicked.

Step 4. Managing email in G Suite
Sign in using your business email address as your username. Ok.

To create more business email addresses, go to the G Suite Admin console. From here you can add new users, make payments, and adjust your G Suite account settings. I understood.

We help website owners, agency partners and freelancer partners manage their Wordpress Websites.
If you’re looking for any help in this, we’ve got your back.
You can either
Choose Your Plan
Or
Schedule a call

to know more.